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Project | Sponsor / Team Lead | OE Support | Next Milestone Check-in | Project Type | Project Status | Status details | Last Updated |
---|---|---|---|---|---|---|---|
Administrative Unit - Customer Satisfaction Surveys | TAP Team | Tyler DuLam, Jason Kalivas | 01/2017 | Assessment |
On Track |
Survey scheduled for January implementation. Working on marketing, testing, and presenting information about the survey to various groups on campus. | 03/06 |
Attorney General Billing Approval Process | Karin Nyrop | Tyler DuLam | 01/2017 | Business Process Development |
Not Started |
Not started. | 01/18 |
Faculty/Staff Onboarding Concierge | Mary Gresch, Mindy Kornberg | Elise Glassman | 01/2017 | Centralize Policies & Procedures |
On Track |
TAP Team updated late November and awaiting guidance on next steps. | 01/05 |
Public Records Risk Assessment/Process Improvement | Mary Gresch | Andrew Faris, Tyler DuLam, Warren Cohen | 01/2017 | Business Process Development |
On Track |
Pending leadership review of recommendation proposal draft. | 01/18 |
TAP Culture of Service | TAP Team | Emily Drevecky | 01/2017 | Simplify Processes |
On Track |
44 Ambassadors in 27 Central Administration units participated in orientation. Solutions First incorporated into UW New Employee Orientation and added to Strategic Leadership Program. Website created with tools and ongoing updates. Second Quarterly Ambassadors meeting scheduled for 1/25/17 with focus on Unit Survey. | 03/06 |
Project | Sponsor / Team Lead | OE Support | Next Milestone Check-in | Project Type | Project Status | Status details | Last Updated |
---|---|---|---|---|---|---|---|
Capital Planning & Development - Capital Projects Org Dev Work | Mike McCormick | Warren Cohen | 01/2017 | OE Organizational Design, Structure |
On Track |
Continuing to provide ongoing executive and departmental strategic support. | 12/12 |
Capital Planning & Development - PM/Web Efficiency | Mike McCormick | Jeff Fillmore, Jason Kalivas | 02/2017 | OE Process Improvement, Lean |
At Risk |
Process mapping has begun and will continue through February to identify how the tool should be used. | 03/06 |
College of Education - Academic Restructure (Phase 2) | Mia Tuan | Jeff Fillmore, Jeanne Semura | 01/2017 | OE Organizational Assessments |
On Track |
Design phase. | 03/06 |
Department of Pharmacy Strategic Hiring Plan | Steve White | Emily Drevecky, Jeff Fillmore | 01/2017 | OE Strategic Planning |
On Track |
Work team list received from sponsor and now developing workshops to inform creation of hiring matrix. | 03/06 |
Global Health Research Administration | Jared Baeten | Emily Drevecky, Jeff Fillmore | 01/2017 | OE Strategic Planning |
On Track |
Scheduled to deliver final report on 1/18/17. | 03/06 |
Jackson School Assessment | Reşat Kasaba | Emily Drevecky, Tyler DuLam | 01/2017 | OE Organizational Assessments |
On Track |
Design phase. Conducting stakeholder interviews. | 03/06 |
KUOW Public Radio - Build Performance Culture | Caryn Mathes | Jeanne Semura | 01/2017 | OE Organizational Design, Structure |
On Track |
Met with leadership 12/14/16. Drafting activity scope. | 03/06 |
KUOW Public Radio - Digital Media Editorial Efficiencies | Jenna Montgomery | Jeanne Semura | 01/2017 | OE Process Improvement, Lean |
On Track |
Initial scoping meeting held with manager 12/15/16. Drafting activity scope with goal to improve efficiency of editorial staff story production for new online service. Interested in creating visual Agile and Kanban work tracking and communication systems. | 03/06 |
Planning & Budgeting Database (PNDBD) move to new systems | Sarah Hall | Jeff Fillmore | 02/2017 | OE Process Improvement, Lean |
On Track |
Phase 1: Complete. User acceptance testing completed in June and switch-over from PNBDB to AIDB on July 1. Phase 2: Underway. | 01/05 |
School of Dentistry Process Improvement | Joel Berg | Warren Cohen, Jason Kalivas | 01/2017 | OE Business Process Improvement |
On Track |
Attended 12/15/16 Faculty Retreat. Beginning interview/data collection in January 2017. | 03/06 |
School of Dentistry Shared Services Assessment | Joel Berg | Emily Drevecky, Jason Kalivas | 01/2017 | OE Process Improvement, Lean |
On Track |
Kick-off meeting held 11/22/16. Design sessions began week of 12/12/16. | 03/06 |
UW Bothell Contract Management | Ruth Johnston | Elise Glassman | 01/2017 | OE Project Management |
On Track |
Working on updating service agreements. | 03/06 |
UW Bothell Facilities Lean Process | Ruth Johnston | Jeff Fillmore, Warren Cohen | 01/2017 | OE Process Improvement, Lean |
On Track |
Providing support for team efforts as needed following delivery of two-day lean process workshop in November 2016. | 03/06 |
Project | Sponsor / Team Lead | OE Support | Next Milestone Check-in | Project Type | Project Status | Status details | Last Updated |
---|---|---|---|---|---|---|---|
Central Administration Advisory Board Inventory | Marisa Nickle | Jason Kalivas | 01/2017 | Assessment |
On Track |
Scope/assessment phase. | 03/06 |
Financial Aid Modernization | Phil Ballinger | Jeff Fillmore | 02/2017 | Implement New Systems |
On Track |
Implementation of electronic document management system of select processes to begin July 1. Ongoing addition of new processes through end of year. | 01/18 |
Geographic Information Systems (GIS) Implementation Phase 3 - Testing | Mike McCormick | Jeff Fillmore | 01/2017 | Streamline Admin Services |
On Track |
CAD Kaizen successfully completed. Space Information Management Roadmap proposal presented to Executive Team on November 15. Permission granted to determine next steps/conduct more detailed feasibility study. Wide release for Invision (One GIS) on track for January. | 12/13 |
Institutional Memberships | TAP Team | Jason Kalivas | 01/2017 | Assessment |
On Track |
Institutional Memberships compiled and approved; next steps discussed at 11/15/16 meeting. Memberships now bucketed based on leadership criteria. | 03/06 |
TAP Phase 4 | TAP Team | Tyler DuLam, Jason Kalivas | 01/2017 | Assessment |
Not Started |
03/06 |
Project | Sponsor / Team Lead | OE Support | Next Milestone Check-in | Project Type | Project Status | Status details | Last Updated |
---|---|---|---|---|---|---|---|
Centralize Servers/Virtualize Servers | Climate Action Plan Policy Committee | Elise Glassman | 02/2017 | Centralize Policies & Procedures |
Behind Schedule |
Have not yet received reporting on migrated servers. | 01/05 |
Project | Sponsor / Team Lead | OE Support | Next Milestone Check-in | Project Type | Project Status | Status details | Last Updated |
---|---|---|---|---|---|---|---|
Climate Action Plan Policies | Ruth Johnston | Elise Glassman | 01/2017 | OE Project Management |
On Track |
Renewable energy sub-team presented to President's Cabinet in Autumn 2016. | 12/13 |
Implementation of 9 Recommendations: Cost of Construction | Mike McCormick | Ruth Johnston, Tyler DuLam | 01/2017 | OE Project Management |
On Track |
All measures moving forward; expectations completed. | 09/26 |
Project | Sponsor / Team Lead | OE Support | Next Milestone Check-in | Project Type | Project Status | Status details | Last Updated |
---|---|---|---|---|---|---|---|
OE Branding & Templates | Emily Drevecky | Lauren Witt, Tyler DuLam | 01/2017 | OE Administrative Efforts |
On Track |
Templates/branding standardized with graphic design student assistant. | 01/26 |
OE Events - Showcase, Forum, Training | Emily Drevecky | Lauren Witt | 01/2017 | OE Administrative Efforts |
On Track |
OE Showcase scheduled for 3/14/17. OE Forum held 11/9/16: https://pm.uw.edu/2y2d/oe/happenings | 01/26 |
OE Services & Tools | Emily Drevecky | Lauren Witt | 01/2017 | OE Administrative Efforts |
On Track |
Maintaining repository of resources and tools. | 01/26 |
OE Website | Emily Drevecky | Elise Glassman, Tyler DuLam | 01/2017 | OE Administrative Efforts |
On Track |
New tools being added. Communications plan in progress. | 01/26 |
OneDrive | Emily Drevecky | Elise Glassman, Tyler DuLam | 01/2017 | OE Administrative Efforts |
At Risk |
Working with UW IT on SharePoint training. | 01/26 |
Project | Sponsor / Team Lead | OE Support | Next Milestone Check-in | Project Type | Project Status | Status details | Last Updated |
---|---|---|---|---|---|---|---|
TAP Communications | Marisa Nickle | Elise Glassman, Emily Drevecky | 01/2017 | OE Project Management |
On Track |
Team meeting bi-weekly to work on documents. | 03/06 |
TAP Metrics | TAP Team | Tyler DuLam, Jason Kalivas | 02/2017 | Assessment |
On Track |
Developing further metrics based on TAP Team feedback. Next TAP meeting scheduled for 2/10/17. | 03/06 |
TAP Website/Toolkit | TAP Team | Elise Glassman, Tyler DuLam | 01/2017 | OE Project Management |
On Track |
TAP website now links to TAP Scorecard, HR/P ISC, and Solutions First. Updates made as needed. | 03/06 |